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More than a 100 construction management tools are available in the market. Platforms are offered for general contractors, subcontractors, building owners, and construction managers. Some online platforms are sophisticated enterprise-grade apps, while others are basic software for individual construction managers. To help you understand better what is construction management software, we have prepared this buyer’s guide which you can use to do informed comparisons to choose the best construction management tools for your construction needs.

Aside from digesting this guide, we also encourage you to check out individual software reviews. These list down the top features and benefits of every software, which can help you decide whether a software is worth checking out. The next step is to take advantage of free trials, which give users a first-hand look at what the construction management software can do.

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We recommend you start your search for the best construction management software for small business by signing up for the free trials or demo offered by leading construction management software providers. This will help you learn more about the features of each software and how it can help to boost your business productivity. To start, register for the free trials of the following apps which received impressive SmartScore rankings in our construction management software reviews: CoConstruct, Procore reviews, In4Suite, BuilderTREND, Deltek Ajera, and ToolWatch Enterprise and do a comparison of their features to make the right choice.

Free trials let you use a software for a certain period, enough to give you an idea of the software’s features and how do they work. A good way to take advantage of these free trials is to try out multiple software until you find the one that specifically suits your needs.

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Users of construction management software tools can be placed in the following categories:

• General contractors – These buyers look for strong features that can help to track costs, schedule projects, and manage documents. They typically invest in best-in-class systems that offer integrated accounting and construction management modules. Example vendors are Sage, Procore, and Primavera.
• Building owners – These users usually handle a portfolio of projects, and maintain control over the schedules and expenses of all projects in total. They seek to invest in portfolio and program management applications that facilitate collaboration via the internet. Example vendors are Paskr, PMWeb, and Expesite.
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• Sub contractors – These users look to boost their team’s performance, while minimizing liability. They look for a system with scheduling features to ensure they can finish all projects within the deadline. Another key feature is document control which helps to produce a paper trail on change orders, RFIs, transmittals, and other documents. Example vendors are eSub, ConstructJob, and JobTrac.

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Construction project management systems are most welcomed in large contractor and construction companies, in order to cover the entire process of planning, coordinating, and controlling complex projects executed by large and decentralized teams. For each of the five main sectors of the construction industry (residential, commercial, industrial, heavy civil, and environmental), companies can use a unified solution where all information about materials, tools, equipment, and subcontractors is stored and ready to use. These systems often include a private communication channel for collaboration and sharing documents, and are priced on quote basis to make sure companies won’t pay for any feature other than the ones they actually need.

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• CoConstruct: CoConstruct is a web-based and mobile construction project management service designed to meet the specific operating needs of clients, builders, and design-build firms.
• Procore: Procore is a leading construction management software that helps enterprises improve project accountability and efficiency by streamlining and mobilizing project communication and documentation.
• In4Suite: This popular platform offers a set of integrated modules that can help to manage your business. These include development, liaison, general expense, finances, and legal features.
• 手机外网免费加速器 It is a cloud-based home builder and remodeling software. Its main features include customer management, service management, and project scheduling and management.
• Deltek Ajera: This system can help users manage the entire project lifecycle for A&E companies. It allows you to track and control various elements of accounting and project management by using real-time project data that you can share with others in your company.
• ToolWatch Enterprise: This cloud-based asset management software offers you the ability to track equipment, tools, and materials.

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The following are the main types of construction management software:

• Capital project management software (CPMS) – This type of software is used by building owners and construction managers to improve capital planning and accelerate project schedules.
• Project management information systems – This solution is used by construction managers to keep their projects organized.
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Key Features of Construction Management Software

Following is the list of common features of construction management software:

• Bid proposals – A construction management software is a much better alternative for bid management and submittals compared to traditional email.
• Change orders – This helps to amend construction contracts
• Document control –  Helps to secure documents and ensure only authorized users access them.
• Equipment and resources – Helps to manage procurement of equipment and resources and use them effectively for project success.
• Job costing and budgeting – This features assists in estimating project costs accurately and to create a suitable budget to meet the expenses.
• Project scheduling – You can create an effective project schedule taking into consideration all the relevant factors
• Purchase orders – Construction managers can create purchase orders that detail the types, quantities, and prices of the products they wish to buy from the vendor.
• RFIs and submittals – You can create, manage, and track RFIs (Requests For Information) and submittals with the software.  
• Transmittals – These are communications you send to all the parties involved in a construction project such as architects, engineers, project managers, inspectors etc.
• Accounting and financial management – Money is always involved in any construction project. Some construction management software are specifically designed to make financial management easier for construction teams. These software help tracking of income and expenses easier.
• 永久免费外网加速器Construction projects are full of risks and hazards. Many construction management software now come with risk management tools that help managers predict, assess, and measure risks. With these tools, they are able to come up with improved safety regulations as necessary.

Benefits of Construction Management Software

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• Financial visibility – Project managers can use the budgeting and cost control module to evaluate the actual expenses compared to estimates. They can also predict the likely cost for successful project completion. You can integrate the construction management software with accounting and job costing systems to obtain more accurate and valuable financial insights.
• Improved collaboration – Leading vendors offer cloud-based systems which your team members can access to work from anywhere, anytime. Specifically, they can use a single, secure app to work on project plans, submit RFIs, and get back responses—all via the internet.
• Easier document management 手机外网免费加速器Construction management software makes it easier for managers and users to upload, share, store, and search pertinent project documents. Their document management tools also help make sorting and collaborating on files simpler and faster.
• Improved risk assessment – As construction management software provides a consolidated platform for project document and task tracking, it becomes easier for managers to assess risks and develop issue mitigation plans more efficiently.

Latest Trends

The following trends have been noted in the ongoing evolution of construction management software:

• Software as a Service (SaaS) products – Cloud-based solutions are becoming popular as they offer many benefits such as reduced cost, ease of implementation, and improved collaboration.
• Mobile apps – Vendors need to offer mobile apps as construction managers spend a lot of time in the field. Managers can use their smartphone or tablet to access the construction management system and stay productive in the field.
• LEED credit tracking – Modern construction projects aspire to get LEED (Leadership in Energy and Environmental Design) certification to show that their construction is green and energy-efficient. To facilitate this cause, you should select a solution that provides LEED tracking features. You can then track the required points in detail to successfully get the certification.
• Improved solutions from full-suite vendors – It has been noticed that full-suite construction management software vendors are focusing on releasing more powerful systems that can match the functionalities and feature sets of best-of-breed applications.
• Incorporation of drone technology – More and more companies utilize drones and robots for land survey and building inspection. It’s not impossible that construction management software will soon support the integration of drone imaging apps to further consolidate efforts.
• Industry consolidation – Change continues to occur in the industry and bigger companies tend to acquire smaller companies with potential. Construction management software providers recognize this trend, so some of them are likely to venture into modular solutions that support wider-range integrations.

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The main challenges that impact successful implementation of construction management software are data entry/integration and user adoption. It is important that accurate financial data is entered into the solution to obtain useful reports and insights. Experienced users therefore integrate the construction management system with their job costing application to get the best results.

User adoption is important for the effective use of any software. Employees may avoid new apps as they may prefer to use older systems such as Excel spreadsheets and desktop applications. These users should be informed about the benefits of using a construction management software solution to motivate them to learn and use the product effectively.

Companies looking to utilize construction management software should prepare to train their team. This could mean investing time. It’s not impossible for the first few weeks or months to be extra challenging for the team as everyone is still getting used to the new system. 

Bottom line

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Furthermore, it will also help if you can complement a construction management software’s potential with your team’s best practices. With the help of such a software, your team’s productivity and accountability will be easier to track and measure, allowing you to realize how well your team is doing.

How to Make the Most of Your Construction Management Software

True enough, today’s construction management software pack robust features that are bound to tremendously benefit your team. To help make sure that you get the most out of your system of choice, consider following these tips:

• Plan the entire project more effectively by creating one for every aspect, including work breakdown, communication, documentation, budget, resources, and risks.
• Clearly define project milestone goals, as well as the tasks and activities required to meet those goals.
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• Estimate duration and resources per task, team, and employee.
• Estimate and create a final project schedule based on the individual estimates you came up with.

Key Takeaways

Even though construction projects vary in specifications, size, and scope, all of them follow fundamental practices and guidelines. More often than not, construction teams require the same tools to do their job. And by using the right tools, risks, losses, and damage are minimized. These essential tools include construction management software. 

As there are a lot of options available when it comes to construction management software, it is vital that you know how to choose the right one. So, it’s a must that you have a good idea of what factors you have to consider when searching for a construction management software.